Manuscript Administration System

Business need

Publishing scientific manuscripts involves a lot of work behind the scenes. The client’s team got bogged down in emails, chaotic processes, and repetitive tasks. They needed to speed up the publishing process, freeing the time to grow the business.

Result

MindK digitized the entire publishing process with a powerful administrative system. It automates most repetitive tasks and streamlines communication for all parties. This allowed our client to take on more work and improve the bottom line.

Industry

Digital media

Location

Ukraine

Working together since

2014

Consulting Publishing Company “Business Perspectives” is a publisher of international academic journals and our long-term customer. Since 2003, it has published 20+ different journals in business, management, economics, social, and environmental science.

Liudmyla Ostapenko

Director, Business Perspectives, Ukraine

Don’t consider MindK as a vendor — you should be a partner with them.

Don’t consider MindK as a vendor — you should be a partner with them. We were constantly in touch throughout the whole project, so I’ve never had to question their availability or transparency. They were flexible with our suggestions and all tasks were heard and implemented very quickly — it’s really comfortable to work with the MindK team.

Read review on Clutch

All in one place

No more losing time navigating in files and conversations. The list of submissions, up-to-date statuses and all the related info are gathered in the app.

An author can easily register in the system with ORCID, a unique id for scientific contributors. With a few clicks they can submit their work and be rest assured they’ll be automatically notified every time their manuscript passes the next review stage. The editors, in turn, are automatically notified about new or overdue submissions.

The threat of losing info is minimized

The tool provides a visual submission timeline to keep an eye on deadlines and progress. It allows managers to see all related conversations, administer submissions and send emails from within the app, eliminating the need for hours of manual labor.

The threat of losing info is minimized

Eventually, the newly developed platform gives the e-publishing company:

Fully automated 8-step-journey to submit, publish and promote a manuscript

Easily managed database of manuscripts, journals, and participants with distributed access rights and smart filtering options

An ability to find a proper reviewer by sorting reviewers by journals, areas of interest, and current workload

Customizable reminders for editors and reviewers, the ability for users to get status updates via notifications

An option to anonymize feedback for double-blind reviews

A more efficient communication flow with editable templates and threads inside the system

Shifting focus from process to results

Finding the right author, reviewer or a manuscript submission and accomplishing the next project task is now the work of a moment.

Now the Business Perspectives team can

Gain efficiency in processing manuscripts in a fast and interactive way

Forget about time-consuming manual tasks and orderless email communication

Keep the authors up-to-date about the whole review process

Provide an outstanding publishing service to everyone involved in the process

Discovery phase

Business Analysis

UI/UX design

Web app development

DevOps

Quality Assurance

Value delivered

Now Business Perspectives are equipped to scale internationally. The solution allowed more efficient work, freeing the company to focus resources on more strategic growth efforts. As a result, more than 2,000 manuscripts were submitted by contributors from 80 countries since its launch.